Vickie Ruiz Photography | What to expect~ Terms of Agreement
What to Expect: Terms of Agreement~
So you have decided you would like to book your session! Great I am so happy you have chosen me as your photographer and I will work hard to provide you with beautiful Portraits to Cherish forever.
How to book your session:
Call or text me at 936-499-1806 to schedule your appointment; I schedule appointments during the following hours: this does have alot to do with daylight savings time..
 ·        Monday through Friday 4:30 pm - 7:00 pm
·         Saturday 2:00 pm –7:00 pm
·         Sunday 2:00 pm – 7:00 pm
Please let me know if you have any ideas for your session, the number of people who will be photographed and their ages. This helps me prepare for your session. If you would like to text or e-mail me any ideas you have or even a picture of the outfits being worn that is fabulous! The more information I have the more I can tailor your session to you!

Something to consider for outdoor sessions:
  • If you would like outdoor pictures, late afternoon or very early morning have the best lighting.
  • If you have a specific location you would like your pictures, consider the time of day. You may even want to visit the location at the times you are considering.
  • Bright times of the day make for squinty eyes; you want times that there is pretty sunlight not super bright.
  • The way an area is shaded often varies at different times of the day.
  • Weather
  • Private property we must have permission from the owner for use.
  • Public property may require permission.
More than you really want to think about? No problem, just give me your general idea of what you are wanting and I will think through the details!
I booked my session now what?
Once you have booked your session the most important piece is what to wear. This is the hard part for me personally! What will be the perfect outfit? How will I wear my hair and my make up?
We have a fabulous hair and makeup artist that works with us. If you would like to have this option added to your session just let me know. The cost is $50. and, proir Arrangements have to be made.
The goal is to have everyone’s outfit to complement each other, but not be too matched. Try to avoid big logos on t-shirts, but don't be afraid of colors or patterns. Big logos distract from the subject of the photo. Layers and texture look great in a photo; add a blazer or fun scarf, not only does it make the picture look more complete, you can drop the layers throughout the shoot for a different look.
You can check out my pinterest board for ideas too at:
When is payment due?
***A non-refundable $50.00 deposit is required in order to reserve your requested date and time. This can be by cash, check, debit/credit card or paypal. If i do not recieve your deposit I Can not guarentee this date.   Your balance is due one week prior to  your session, just so we do not have to worry with it on the day of shooting. You will receive an invoice via email.  If you need some special arragements made please let me know in advance.. If you would like to add additional prints or products to your package, those items can be paid for at the time you place your order. No photos will be released until all balances are paid in full.
How do I pay?
You can pay by cash, check, debit/credit card, paypal. If you would like to write a check, please make it payable to Vickie Ruiz.
NOTE: A $35 fee is charged for any return items. This charge plus the amount of your check must be repaid by cashier check, money order, or cash within 10 days. one week prior to your session I will send you a link to pay the balance. And, talk about all final details.
Cancellation policy
If you are unable to keep your appointment, please contact me as soon as possible to notify me. and, we can reschedule as time is available.
What happens at my session?
Be sure to let me know if there are any specific poses you would like us to try. The length of time your session will take may vary and is based on the package you select.
Little ones usually take the most time; please do not stress about this I will work to get that smile! I encourage you to talk to your little one about getting their picture taken a few days before your session to get them excited. Meeting someone new and going to a new place can take a bit to warm up to and preparing them beforehand helps greatly!
Example: Riley, guess what we are doing this weekend? We are going to take your pictures! I can’t wait to see your pretty smile and hang your picture right there!
Example: Ben, we are going to meet a nice lady this weekend that is going to take your picture. Can you show her how handsome your smile is?
Once we have completed your session, we will go over the when you can expect to see sneak peeks if you selected the option to post to Facebook as well as when your images will be ready for viewing. Within 1 week you can expect to recieve some sample prints in the mail of your sneek peeks.(1st time clients) i love doing this as it lets you know how the prints are going to look.
Images are uploaded to an online gallery – A special gallery will be created for you; this gallery can be set to require a password to allow you to limit who can view your images or can be set to public to allow anyone to view. my goal at each session is to try to get 15-20 of the best images. Editing time does vary but please allow 2-6 weeks for your gallery to be uploaded. Photographer chooses & edits the best quality images that represent the overall vision of the portrait session. All other images are deleted.
i love for you to use your photos as profile pics, please feel free to tag yourself, friends and family, but you can not alter my images in anyway and you can not remove or crop off my watermark when using them on your profile photo. please be considerite and just tag yourself from my business page are use the photo from my page. if seen using my images with the watermark removed you will be ask to remove the photo. please give credit where credit is due.
How do I order my portraits?
You have two options for viewing and ordering your Portraits. We can meet and go over your gallery, I have an online app to view your images and place your order. Or you can place your order online using a special Online ordering form.
An online gallery is created for you in which you can view and order prints; you can also share this gallery with your friends and family.  
What is a print credit?
Some of our session package includes a “print credit” this is the amount that we give back to you to for credit toward your portraits.  This allows you to choose the prints that you want!  Your print credit is valid for 2 weeks after your gallery has been uploaded. IF, it is not used then it will be Void. 
Note: Print Credits ~ if not used are non refundable. 
*Credit applies to photographic prints only. Gallery Wraps and Standouts, Cards do not apply.
Please check out our Price list page to see all the sizes and prices of each portrait. If you are wanting something that is not listed just ask as I will do my best to get it for you.
Information about purchase  of Images:
with your session you will get the images of your choice  (sessions come with different amounts) you get to pick your  image choices. You can add other images to your package as an add on at $15.00 per image (includes print rights)(change as of 5/20/17). they will be included in your final download. .any that is purchased after 10 will be $5.00. If you go with the set that comes with your session, These will come to you  via online gallery /print rights.
You can Purchase a  Flash Drive of your  images (that come with your session or purchased as add ons) with a print release; the copy right to the images is retained by Vickie Ruiz Photography unless otherwise agreed in writing. This means that you may print the images on the flash drive for your personal use. I am not responsible for any photos printed outside of my studio. 
Delivery of Prints
Print orders are delivered within 10 days after the prints are ordered. soft books and albums can take up to 2-6 weeks.. if photos are to be mailed a $5.25 fee will be added for postage. $10.00 for prints over 11x14.
~ Terms...
Vickie Ruiz Photography reserves the right to use any photograph in any form such as, but not limited to, the use in advertising, reproduction, and copyright.  All images are copyrighted by Vickie Ruiz Photography, even those you purchase.  Copying, scanning or reproducing images is strictly prohibited. Print-screening images from this website is also against the law.  All offenders will be prosecuted accordingly.  Prices are subject to change without notice and are non-negotiable.  Prices are guaranteed for 30 days after your session.  Due to the custom nature of photographic products, no refunds will be issued.  By hiring Vickie Ruiz Photography, you agree to these terms.
Studio Mandatory:
Since I shoot so many newborns if you have been sick within 48 hours I can not have you at my studio. Or no sick children can come along. I'm sorry but this is protection to all my newborns.
Returning clients:
All returning clients will get  10% off discount  off all prints unless other specials were made at your checkout. And recieve an 8x10 of choice from your session.

Please feel out the Model Release Form prior to your session. By clicking on the Submit button at the end it will email it to me.  Then you can take care of your $50.00 Deposit at the bottom of the page. I am looking forward to our session together.

please click on the model release and a new page will open

Model Release

Thank you so much, now after filling out the model release, to secure your date it is important to pay your deposit. And, at any time during your session process or before your session you can take care of the balance here as well.  remember if wanting to pay the balance by Check, Please make it out to Vickie Ruiz. I am looking forward to our time together and if you have any questions please feel free to email me.  

I also except all major credit cards (3% charge) and cash. cant wait to capture your sweet memories and Meet you and start our new friendship. ...............

(Click buy now to pay your $50.00 Deposit)


I will send you a link 1 week prior to your session to take care of the balance.

I am already looking forward to our cherished time together.

 you have any questions please feel free to contact me at :E-mail: